Assistant Project Manager, Mission Critical

About Liberty:

Founded in Boston, Massachusetts in 2007, Liberty offers expertise in a broad array of construction and equipment services nationwide including general requirements, equipment, supply, concrete, special projects, and site access solutions. Our experience, combined with our innovative approach and stellar customer service, ensures a seamless experience —with safety and reliability at the forefront. We’ve built strong relationships with key contractors and clients in every sector, including commercial, residential, healthcare, and higher education.

Overview: 

The Assistant Project Manager (APM) supports the day-to-day project management operations on projects and provides support for the Project Manager and other site leadership.

The APM is responsible for reviewing and tracking contracts, schedules, purchase orders, change orders, shop drawings, submittals, insurance certificates and Requests for Information (RFI), all using Procore programs. This individual is also responsible for submitting for building permits, planning revision submissions to municipalities; collaborating with superiors on contract and insurance modifications and discrepancies; addressing trade partner & vendor challenges; capturing and distributing weekly meeting minutes and project level logs; coordinating meetings, and assembling project close out manuals. 

The APM will also perform a variety of routine order entry including, creating quotes, sales, rental, and purchase orders, produce picking up and delivery tickets and ensuring proper pricing on orders and maintaining stock levels. 

Project Management:

• Perform a quality control check of timesheets and material sheets coming in from the field on a weekly basis.
• Set up coordination meetings with Subcontractors
• Distribute revised drawings to Subcontractors
• Use experience and judgment to price, approve and/or reject Project Change Orders, Submittals, and respond to Requests for Information
• Log-in, track and review shop drawings and submittals and respond to Requests for Information within the associated project logs
• Request Insurance Certificates from subcontractors to review for compliance with the Company’s insurance requirements
• Liase with the assigned sales associate to create and update material order logs
• Price and create Proposed Change Orders
• Submit, track response and issue Requests for Information
• Plan revision submissions to municipality
• Work with leadership and project manager on contracts, Insurance Certificates, Insurance discrepancies & Contract modifications
• Responsible for obtaining and tracking Subcontractor warranty certificates
• Act as a liaison with client to resolve any disputes, questions, or issues related to vendor work.
• Responsible for creating close-out manuals
• Performs follow-up to ensure timely shipment of materials and customer satisfaction.

Financial Management:

• Log-in and track Contracts & Purchase Orders
• Using best judgment, write up descriptions for Purchase Orders and Subcontract Requests
• Review all requisitions that have been prepared on a monthly basis.
• Process all change orders on requisitions.
• Review labor component of requisition for accuracy and proper organization.
• Review material component of requisition for accuracy and proper organization.
• Review rental component of requisition for accuracy and proper organization.
• Perform all billable rate submittals and negotiations on new projects.
• Review and code all AP and ensure that it is billed properly.
• Review all invoice billing for accuracy and organization.
• Prepare material and rental quotes for the Client Team and ensure proper coding of invoices.
• Manage all vendor back-up, and match to billing, as required.

• 3-5 years related experience in construction management.
• Bachelors Degree in Business Administration, Construction Management, Engineering, or equivalent relative experience.
• Excellent oral, written, and presentation skills to effectively communicate Liberty business strategy and corresponding operating procedures to all levels within the branch.
• Strong leadership abilities to inspire and coach employees to accomplish strategic goals and related tasks.
• Experience selling in an inside sales environment and/or demonstrated success working with customers.
• Experience with inventory sales.
• Experience with Construction Job Cost Coding
• Ability to work in a fast-paced professional, team-oriented environment.
• Must possess Liberty’s Core Values: Passion, Integrity, Hard Work and Professionalism.

Construction jobsite  conditions, which include exposure to high temperatures; cool/cold temperatures; weather conditions, and loud noises.  Some general office and construction trailer working conditions. Job site walking.

Liberty provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Liberty will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Liberty , or anyone working on behalf of Liberty.